What it does
It starts where a head office starts: outside.
Then it works down — your catchment, your rooms, your people, your money, the rules, the evidence. Below is what it watches, and what arrives when it finds something.
Knows your catchment
Before anything else: the market you're actually competing in. Every competitor, every fee, every rating, every review — watched, dated, compared.
New since you left · 6:12am
Two competitors raised toddler fees since March — the median moved $6. You're now $11/day under, below the CCS cap, with a waitlist. At +$8 that's +$34,200/yr; the average family pays $2.90 more after subsidy. The letter to families is drafted.
From published fees in your catchment, this month.
Ask about this
Your catchment · 3kmrefreshed this month
2km
3km
$146
▲ $6$136$142
$152
$149
▲ $6$144$150
$140
$155
$147
You · $131/dayExceeding
Catchment median$148You're $17 under
✓Reply to last night's Google review posted — exactly as you approved it7:04am
A 112-place service was approved 1.9km away — and it just started advertising. Here's what they're pushing, and how we hold your families.
Ask about this
4 mins ago
Re-checking competitor fee pages · 5 of 8…On watch, always
Competitor feesRatings & assessmentsGoogle & Facebook reviewsNew-service approvalsMeta adsDemand per place
Competitor feesRatings & assessmentsGoogle & Facebook reviewsNew-service approvalsMeta adsDemand per place
Fills your rooms
With the market known, the inside job: every room, every day, priced — and the gaps closed.
Caught overnight
Toddlers run 62% on Tuesdays against 88% the rest of the week — same day, five weeks running. That's $22,400/yr left on the table.
From your Xplor bookings, Feb–Jul.
Ask about this
Toddler room · occupancy by daylast 5 weeks, averaged
9 on the waitlist
Ayla R. · Tue, Thu
The Okafors · Tue
Jai M. · Tue, Wed
Priya S. · Tue, Fri
MATCH →
11 places open
Tue · place 1
Tue · place 2
Tue · place 3
Tue · place 4
What would Saturday sessions net?
About $61k/yr at 60% uptake — but it adds a sixth day of staffing at penalty rates. Break-even is 11 children; your waitlist suggests you'd clear it.
From your fees, award rates and current bookings.
✓Offers sent to 4 waitlisted families — all Tuesday matchesjust now
On watch, always
Occupancy by room & dayWaitlist matchesAttendance slipsSchool-leaver cliffBooking patterns
Occupancy by room & dayWaitlist matchesAttendance slipsSchool-leaver cliffBooking patterns
Runs your workforce
The roster matched to reality, the patterns caught early, the cost known before it happens.
6:04am · before you were up
Bookings jumped 4 after the roster was set and a diploma educator called in sick — sort staffing by 7:30 or the babies room opens short.
6:04am
This morning · babies roomchecked 6:04am
Short 1 diploma by 7:30
Rostered capacityChildren arrivingShortfall
Mon
Tue
Wed
Thu
Fri
Overtime clusters on Fridays — it's the close shift, not the workload.
✓Cover confirmed — Mia takes 7:15–3:15. Ratios clear all day6:31am
Next fortnight's roster prices at $31,400 — 4% over your normal. Thursday carries two more educators than arrivals justify until 9:30; a start-time shift saves $6,100/yr.
Modelled from the published roster, before it runs.
Watching this morning's arrivals against the roster…On watch, always
Daily ratiosRoster vs arrivalsAgency & overtimePay-point progressionsTransition readiness
Daily ratiosRoster vs arrivalsAgency & overtimePay-point progressionsTransition readiness
Runs the P&L
It sets the week's budget from expected attendance, tracks every receipt against it, chases the money owed back in — and drafts next year's with you.
Monday · the week set
This week's budget is set from expected attendance — $820 groceries, $400 cleaning, 386 roster hours. Your director just forwards the receipts; I do the rest.
7:02am Monday
This week's budget · Mon–Friset from expected attendance
EnvelopesThursday · week to date
Groceries$610 / $820
Cleaning$644 / $400
Consumables$96 / $150
Roster hours318 / 386 h
Daily expenses · as the receipts arrive
✓Mon · Coles run$182
✓Tue · cleaner invoice$180
⚠Tue · Coles run — 2.5× the envelope$400
✓Wed · Bunnings, gate latch$64
Week to date$2,214 of $2,730 · tracking under
Cleaning ran $244 over this week — Tuesday's $400 Coles run was 2.5× the envelope. One-off, or new pattern?
Your director forwarded the receipt; matched to this week's envelope.
✓$4,200 recovered this fortnight. You sent nothing — you approved once, on the 7thjust now
October · budget season
Next year's budget is drafted from your numbers — revenue from your occupancy and fees, wages from your roster plus the known award increase. 20 minutes to walk it together?
Take fees up $6, not $8.
Done — revenue $2.16m, surplus $318k. Redrafted, and the family letter updated to match.
just now
Reconciling this morning's fee run · account 61 of 78…On watch, always
Budget vs actualsWeekly envelopesArrears & payment attemptsUncharged extrasRevenue per place vs peers
Budget vs actualsWeekly envelopesArrears & payment attemptsUncharged extrasRevenue per place vs peers
Runs your maintenance
The job that lives in texts and memory at most centres — logged, chased, and costed instead. Log anything by sending it a photo.
Tuesday · 8:12am
gate latch broken
Logged and safety-tagged — it's on the gate to the car park, so it can't wait. I've messaged your plumber from my own address with the photo; I'll chase until it's fixed.
8:13am · job #47 in the register
Condition register · builds itselfevery job, vendor and dollar
⚠Gate latch · safety-tagged · day 11 · plumber chased ×3$180 est
✓Split-system service, babies room · booked Thu$240
…Cracked paver, yard · two quotes requestedpending
✓Emergency-light test · passed, filed$0
Compliance services · watched dates
Fire equipment servicedue in 3 weeks
Playground auditdue next term
Pest treatmentdone · May
R&M year to date$18,400 · tracking 40% over last year
The condition register builds as you go — the file a buyer's inspector would ask for, already written.
Day 11
The gate latch is 11 days old and safety-tagged — plumber chased Tuesday, again today. Escalating: two alternative tradies quoted $170 and $195, both free Thursday.
While we're on it — fire equipment service due in 3 weeks, playground audit due next term. Both booked?
From your compliance services calendar.
Chasing the plumber · second follow-up sent…On watch, always
Safety-tagged jobsTradie follow-upsCompliance service datesR&M spend vs last yearCondition register
Safety-tagged jobsTradie follow-upsCompliance service datesR&M spend vs last yearCondition register
Keeps you compliant
Not a checklist — a property of everything it does. Every recommendation is already inside the rules. And when you ask for something that isn't, it says no.
Can I run two educators in the toddler room on quiet Tuesdays?
No — that breaches ratio
Education and Care Services National Regulations, reg 123 — 1 educator to 5 children under 36 months.
Here's the version that is compliant and still saves money: shift the third educator's start to 8:15 and close the room 30 minutes earlier on Tuesdays — $14,200/yr, inside the rules.
Checked against reg 123 and your Tuesday attendance.
Award sweep · every pay runrun 14 mins ago
Educator, Level 3.4 · 38h$32.18/h✓ Correct
Diploma, Level 4.2 · 30h$36.04/h✓ Correct
New educator, Level 2.1 · 24h$29.60/h↑ One level low
Cert III, Level 3.1 · 38h$30.72/h✓ Correct
Educational leader · allowancenot paid↑ Owed
Weekend penalty, 2 shifts×1.5✓ Correct
0 rates checked against the award2 fixed before pay run · clear
✓Award sweep clear · 312 rates checked · 5:40am
Every finding, decision and action — time-stamped, cited, exportable. Show your working, always.
On watch, always
Award rates, every pay runAllowances & classificationsWWCC & first-aid expiriesTraining dueRegulation changes
Award rates, every pay runAllowances & classificationsWWCC & first-aid expiriesTraining dueRegulation changes
Keeps quality evidenced
The paperwork face of quality — current, measured, ready. The practice stays yours.
7:20am
Assessment notified. Readiness sprint started: 14 items — 6 already evidenced straight from your data.
Pulled from your rosters, QIP and incident log.
Assessment readiness · 14 itemssprint day 1
✓
✓
✓
✓
✓
✓
7
8
9
10
11
12
13
14
0of 14 evidenced from data you already have
Toddler educator changes, per quarter4 → 1
Your QIP hadn't been touched in 7 months and predated the device-policy changes — that's now an offence. Review scheduled.
✓QIP review booked with your educational leaderTue 10:00
“Improve toddler continuity” — now measured, not asserted: educator changes down from 4 to 1 this quarter. Evidence attached.
From your rosters, quarter on quarter.
It never writes your practice or your programs. That's a promise, not a gap.
On watch, always
QIP currency & goalsAssessment readinessSafety-tagged maintenanceEvidence from your own data
QIP currency & goalsAssessment readinessSafety-tagged maintenanceEvidence from your own data
And it reads everything
The regulators, the department, Fair Work, the industry press — daily. You don't get the news; you get what it means for you, the day it matters. Most of the watch you never see.
7:02am
The regulations changed this morning. Two changes apply to you. Here's what to do about each.
From the national register, published 6:41am.
What it read this morningyour systems + the sector
0reads since midnight · 4 mattered · the rest noted
Your systems · live
XXplor · bookings, waitlist, attendanceread 4 mins ago
DDeputy · rosters & timesheetsread 12 mins ago
XXero · ledger, payroll, arrearsread 1 hr ago
The sector · every morning
ACACECQA · device-policy guidance updated — 2 changes apply to you6:41am
FWFair Work · wage case timetable set — June decision6:15am
DEDept of Education · retention payment guidance — you qualify6:12am
TSThe Sector · 112-place approval reported near you6:08am
It reads the news so you don't — you only ever get what it means for you, the day it matters.
You qualify for the Worker Retention Payment — funded wage money you're not claiming. Three of the four opt-in steps are already prefilled.
From the department's guidance + your payroll.
✓Read 3 regulator notices overnight · nothing else applies
A centre 3km away is closing next month — 40 families need somewhere. Plan attached. The wage case lands in June — here's what each outcome does to your labour line.
Reading this morning's industry press…ACECQAState regulator noticesFair Work · award updatesDept of Education · CCSApprovals registerGoogle & Facebook reviewsCompetitor fee pagesMeta ad libraryIndustry pressWage case filings
ACECQAState regulator noticesFair Work · award updatesDept of Education · CCSApprovals registerGoogle & Facebook reviewsCompetitor fee pagesMeta ad libraryIndustry pressWage case filings
Between the meetings: just ask
Any question, plain English, whenever it occurs to you — in the app, or just text it. Answers are computed from your data with the source shown, not guessed.
10:04pm
Why was last fortnight's wage bill so high?
Three things, in order: the public-holiday Monday ($2,900), agency cover in toddlers ($1,840), and two pay-point progressions that kicked in ($410). Without those it was a normal fortnight.
From your Deputy timesheets and payroll, reconciled.
What's a fair fee for a new 3-day pattern?
$139/day sits right for a 3-day toddler pattern — inside your catchment's range, under the CCS cap, and consistent with your current families.
From your fee schedule + published fees in your catchment.
Has anyone complained about the new pickup gate?
I don't have that on file. Want me to research it and come back to you?
when it doesn't know, it says so
We're moving to the east gate for pickup from Monday — draft a note to families?
Drafting · note to families10:31pm · live
Sunnybank Early Learningto all families · 84
A small change at pickup, from Monday
Hi everyone — from Monday 4 August, afternoon pickup moves to the east gate. Two things to know:
1. Your keypad code stays the same.
2. Pram access is via the ramp on the left.
Nothing else changes — same times, same educators at the door.
AreaManager, for Sunnybank Early Learning
on behalf of Sarah M.
on behalf of Sarah M.
Waiting on your yesNothing sends without approval
Drafted. Plain language, in your voice, with the two things families actually need to do. It signs as what it is, and nothing sends without you.
10:31pm · draft ready in 40 seconds
It's the 10pm question you never had anyone to ask. Now you do.
Computed from your dataSource shown on every finding.
Nothing sent without approvalYou hold every gate.
No children's recordsOperations only, by design.
Data stays in AustraliaHosted onshore.
Built by an operatorFormer CEO of 100+ centres.
It knows your catchment the day you give it your address.
Your Baseline lands two weeks after your data does — your market, your centre, your numbers worked up like a head office would, with next year's budget drafted.
$497/month · 90 days · $10,000 found or refunded.